OMNIA HOLISTIC CENTRE
ROOM RENTAL TERMS & CONDITIONS
Last updated: 31 August 2026
These Master Room Rental Terms & Conditions (“Terms”) apply to the rental and use of rooms and associated premises and facilities at:
Omnia Holistic Centre
16B Essex Road
London N1 8LN
Omnia Holistic Centre is a trading name of Niarisma Limited (“Omnia”, “we”, “us” or “our”).
These Terms apply to independent practitioners, clinics, groups, schools, training organisations and other independent businesses or professionals renting rooms at Omnia (“Renter”).
1. Individual Room Rental Agreement
Each Renter will have an individual Room Rental Agreement, booking confirmation or other written agreement with Omnia setting out the specific terms applicable to their rental arrangement (“Individual Agreement”).
The Individual Agreement may specify matters including:
the Renter or organisation;
professional or business activity;
allocated room or rooms;
rental type;
agreed days and times;
commencement date;
rental fee;
payment date and arrangements;
minimum term;
notice period;
cancellation arrangements;
key arrangements and any refundable key deposit; and
any other specially negotiated terms.
These Terms form part of the contractual arrangement between Omnia and the Renter where they are incorporated into the Individual Agreement.
2. Individually negotiated terms and order of precedence
These Terms establish Omnia's general rules and, where applicable, standard or default rental terms.
Omnia and a Renter may agree different or additional terms in the Individual Agreement.
Where a provision has been expressly agreed differently in the Individual Agreement, the Individual Agreement takes precedence over these Terms in relation to that particular matter.
This may include, without limitation, individually negotiated terms concerning rental fees, allocated rooms, rental periods, minimum terms, payment arrangements, notice periods, cancellation arrangements and access arrangements.
All provisions of these Terms that have not been expressly varied by the Individual Agreement continue to apply.
Any individually negotiated variation applies only to the Renter and rental arrangement for which it was agreed. It does not alter Omnia's standard Terms or create a right to the same arrangement for another Renter.
No variation of these Terms will apply unless agreed or confirmed in writing between Omnia and the Renter.
3. Nature of the arrangement
Omnia provides rooms and associated premises and facilities for use by independent practitioners, clinics, groups, schools, training organisations and other independent businesses.
The arrangement is for the use of rooms, premises and associated facilities.
Omnia does not employ the Renter and does not operate, manage or control the Renter's professional practice, clinic, school, group, training organisation or other business.
Nothing in these Terms or an Individual Agreement creates an employment relationship, partnership, joint venture or agency relationship between Omnia and the Renter.
Each Renter operates independently and remains responsible for their own professional and business activities.
4. Use and allocation of rooms
The room or rooms allocated to a Renter and the applicable rental periods will be specified in the Individual Agreement or booking confirmation.
The Renter may use an allocated room only during their agreed rental or booking periods.
During an agreed rental or booking period, the allocated room is for the exclusive use of the Renter. Omnia will not permit another practitioner or organisation to occupy or use that allocated room during the same agreed period.
This applies to hourly, regular and monthly rental arrangements.
Exclusive use of an allocated room does not give the Renter exclusive use of communal areas, which may include the waiting area, kitchen, toilets, corridors and other shared parts of the premises.
The room may only be used for the professional or business activity agreed with Omnia.
5. No subletting or transfer
The Renter must not sublet, transfer, share or permit another practitioner, business or organisation to use their allocated room without Omnia's prior written agreement.
The Renter's right to use the premises is personal to the Renter or organisation identified in the Individual Agreement.
Where the Renter is a clinic, school, group or organisation, authorised members, practitioners, teachers, trainers or other persons operating as part of that organisation may use the allocated rooms where this forms part of the agreed rental arrangement.
6. Independent professional and business activities
Omnia does not provide the therapies, treatments, healthcare, consultations, advice, teaching, training or other professional services provided independently by Renters using the premises.
Each Renter is responsible for their own professional or business activities, including, where applicable:
deciding whether to accept a client, patient, student or participant;
sourcing their own clients or participants;
arranging and managing their own appointments;
determining their own professional services;
setting their own prices and fees;
collecting payments directly from their clients, patients, students or participants;
obtaining appropriate consent;
maintaining professional and client records;
confidentiality and data protection;
professional decisions and client outcomes;
professional, ethical and regulatory obligations; and
complaints concerning their professional services.
Any contract for therapy, treatment, healthcare, consultation, advice, teaching, training or another professional service is between the Renter and their own client, patient, student or participant.
Omnia is not a party to that contract.
Omnia does not collect client payments, arrange client appointments or maintain professional or client records on behalf of Renters.
This reflects arrangements already contained in Omnia's newer documentation, under which practitioners source their own clients, manage their own bookings, set their own prices and take payments directly.
7. Schools, clinics, groups and training organisations
Where a room or rooms are rented by an independent school, training organisation, clinic, group or other organisation, that organisation remains independently responsible for its activities.
This includes, where applicable, responsibility for its practitioners, staff, contractors, teachers, trainers, students, clients, patients and participants.
The organisation is responsible for its own professional or educational services, bookings, payments, administration, records, insurance, safeguarding where applicable and compliance with relevant legal, professional and regulatory requirements.
Omnia does not become responsible for those activities merely because they take place at the premises.
For example, Omnia's existing school arrangement records that the school organises its own booking system, resources and administration and that Omnia does not handle the school's financial transactions or fees.
8. Rental periods, minimum terms and notice
The applicable commencement date, rental periods, minimum term and notice period will be stated in the Individual Agreement.
Unless otherwise agreed in an Individual Agreement, Omnia's current standard arrangements for new ongoing rentals are:
individual monthly practitioners: minimum initial period of three months;
standard notice for individual practitioners: two months;
standard notice for clinics and groups: three months; and
standard notice for schools and training organisations: four months.
Unless otherwise agreed, the applicable notice period operates both ways.
Where an Individual Agreement specifies a different minimum term or notice period, the Individual Agreement takes precedence.
Notice to terminate an ongoing rental arrangement must be given in writing, including by email.
The normal notice period does not prevent Omnia from suspending access or terminating an arrangement sooner where permitted under Section 27 of these Terms because of serious breach or other specified circumstances.
9. Hourly and ad-hoc rentals
Unless otherwise agreed in the Individual Agreement or booking confirmation, hourly/ad-hoc rooms may be booked up to three weeks in advance.
There is no minimum number of hours for an ad-hoc rental unless otherwise agreed.
The allocated room is for the Renter's exclusive use during the confirmed booking period.
Unless otherwise agreed, payment must be received no later than 24 hours before the booking.
10. Cancellation of hourly/ad-hoc bookings
Unless otherwise expressly agreed in writing, an hourly/ad-hoc booking may be cancelled without charge where Omnia receives at least 24 hours' notice before the scheduled start time.
Where less than 24 hours' notice is given, 100% of the agreed room rental fee remains payable.
Where payment has already been made, it will not normally be refunded where cancellation occurs less than 24 hours before the booking.
Where an Individual Agreement contains expressly negotiated cancellation terms, those terms take precedence.
11. Rental fees and payment
The applicable rental fee and payment arrangements will be specified in the Individual Agreement, booking confirmation or invoice.
Rental fees may vary according to the room, duration, frequency and type of rental arrangement and may also be individually negotiated.
Monthly payment dates may differ between Renters depending on their commencement date and agreed payment cycle.
Payments must be made by the agreed due date.
Omnia does not currently impose a standard late-payment fee.
However, failure to make payment when due may result in suspension of room access or, in cases of serious or repeated non-payment, termination of the rental arrangement in accordance with these Terms.
Unless otherwise agreed, payments for ongoing agreed rental periods remain payable where a Renter chooses not to use their allocated room during that period, including because of absence or holiday.
12. Facilities included with room rental
The room rental fee includes use of the allocated room during the agreed rental period together with the furniture and facilities ordinarily provided with that room.
Depending upon the room and rental arrangement, these may include:
massage/treatment table;
small table;
chairs;
Wi-Fi;
electricity;
heating or air conditioning;
waiting area;
toilets;
kitchen facilities; and
basic cleaning of the premises.
The exact contents or furniture of individual rooms may vary.
These facilities are provided as part of and incidental to the Renter's use of the premises.
Omnia does not provide reception, client-booking, payment-collection, clinical administration or professional services on behalf of the Renter.
13. Renter's equipment, products and belongings
Renters may bring their own equipment, products and materials where appropriate to their professional or business activities, provided they are safe, lawful and suitable for use within the premises.
The Renter is responsible for ensuring their own equipment and products are appropriately maintained and safe to use.
The Renter remains responsible for their equipment, products, materials and personal belongings.
Items must not be permanently stored at the premises without Omnia's prior agreement.
Omnia is not responsible for loss of or damage to the Renter's property except to the extent that Omnia is legally responsible.
14. Room condition and cleaning
Basic cleaning of the premises is included in the room rental.
Renters must nevertheless leave their allocated room reasonably clean and tidy after use.
Furniture must not be moved between rooms without permission.
Unless otherwise agreed, food and drink other than water must not be consumed in treatment rooms.
Renters must appropriately dispose of their own waste and leave shared kitchen facilities reasonably clean and tidy after use.
Lights, heating, air-conditioning units, fans and other appropriate equipment should be switched off after use.
Where additional cleaning is reasonably required as a direct result of the Renter's activities, Omnia may require the Renter to meet the reasonable additional cleaning cost.
15. Damage
The Renter is responsible for damage to the premises, furniture, fixtures or equipment caused by the Renter or by their clients, patients, students, participants, staff, contractors or visitors, except for reasonable wear and tear.
The Renter may be required to pay the reasonable cost of repairing or replacing property damaged as a result of matters for which they are responsible.
Any damage or safety issue should be reported to Omnia promptly.
16. Access to the premises
Normal permitted access to the premises is between 7:00am and 9:00pm, subject to the Renter's agreed rental or booking periods.
Access outside normal arrangements requires Omnia's agreement.
Renters requiring appropriate early, late or weekend access may be provided with keys and/or access information.
Possession of keys does not give a Renter a right to use a room outside their agreed rental periods.
17. Keys and security
Where keys are issued, Omnia's standard arrangement is a £50 refundable key deposit, unless otherwise agreed.
The deposit will be returned when all keys issued to the Renter are returned, subject to reasonable deductions relating to lost or unreturned keys or security costs resulting from their loss.
If a key is lost, the Renter must notify Omnia promptly.
The Renter is responsible for the reasonable cost of replacement keys and, where reasonably necessary for security, replacement locks or changes to access arrangements arising from their loss.
Where reasonable costs exceed the key deposit, the Renter may be required to pay the difference.
Keys must not be copied or transferred without Omnia's permission.
Access codes and other security information must be kept secure and must not be disclosed to unauthorised persons.
Renters must take reasonable steps to ensure that external doors are properly secured when entering or leaving the premises.
18. Qualifications and professional registration
Each practitioner is responsible for maintaining all qualifications and, where applicable, professional registrations required for the professional services they provide.
Omnia may require evidence of relevant qualifications and professional registration before permitting a practitioner to use the premises.
The practitioner is responsible for providing updated documentation where qualifications, registrations or other relevant professional documents expire, are renewed or materially change.
Omnia may also require appropriate proof of identity.
19. Professional and public liability insurance
Practitioners must maintain appropriate professional indemnity or professional insurance covering the professional services they provide from the premises throughout their rental arrangement with Omnia.
Omnia may require evidence of current professional insurance and updated evidence when the policy expires or changes.
Each practitioner is also responsible for ensuring that they have appropriate public liability insurance covering their own business activities and their use of the rented room, including risks arising from their professional activities, equipment, products, clients or visitors.
The practitioner is responsible for determining the appropriate type and level of public liability insurance for their activities.
Omnia does not undertake to verify or monitor the practitioner's public liability insurance.
Omnia maintains insurance appropriate to its own responsibilities in relation to the premises.
Omnia's insurance does not replace or extend to the Renter's responsibility to appropriately insure their own professional and business activities.
20. Conduct and permitted activities
Renters must use the premises responsibly and with reasonable consideration for other people using the building.
The Renter must not use the premises for any unlawful activity or create excessive noise, nuisance, disturbance, danger or unreasonable interference with other occupants.
Smoking and illegal drugs are prohibited within the premises.
Alcohol must not be consumed or supplied as part of the Renter's activities without Omnia's prior agreement and compliance with applicable law.
Candles, incense, naked flames or other potential fire hazards must not be used without Omnia's prior permission.
Animals must not be brought onto the premises without prior agreement, except where access is required by law, such as an assistance dog.
21. Health, safety and fire procedures
Renters must comply with applicable health and safety, fire safety and emergency procedures at the premises.
Omnia will make information regarding relevant fire exits, emergency arrangements and premises rules available to Renters.
Fire exits, corridors and escape routes must be kept clear.
Renters are responsible for ensuring that equipment, products and materials they bring onto the premises are used safely and do not create an unreasonable risk to people or property.
Any accident, incident, damage or safety concern relating to the premises should be reported to Omnia promptly.
22. Clients, patients, students, participants and visitors
The Renter is responsible for the conduct and, where appropriate, supervision of people attending the premises in connection with the Renter's activities.
Renters must ensure that their activities and visitors do not unreasonably interfere with other people using the premises.
The provision of a waiting area, kitchen, toilets or other communal facilities by Omnia does not constitute reception, supervision, client management or administrative services.
23. Complaints concerning a Renter's professional services
Any complaint concerning treatment, therapy, healthcare, consultation, advice, teaching, training or another professional service provided by a Renter is the responsibility of that Renter.
Renters must maintain their own appropriate complaints procedures where required by their profession, regulator or applicable law.
Omnia is not responsible for investigating or resolving complaints concerning professional services independently provided by a Renter.
This does not prevent a person from contacting Omnia regarding matters relating to the premises, access, safety or conduct occurring at the premises.
24. Website profiles and promotional information
With the Renter's agreement, Omnia may display information about a Renter on the Omnia website or other appropriate promotional material.
This may include the Renter's:
name;
photograph;
professional title;
biography;
qualifications;
type of practice;
contact details; and
website.
The Renter is responsible for ensuring information they supply for publication is accurate, lawful and does not infringe another person's rights.
Any such listing is intended to provide information about independent practitioners or organisations using rooms at Omnia.
A listing does not make the Renter an employee, partner, agent or representative of Omnia and does not make Omnia the provider of the Renter's professional services.
25. Use of Omnia's name and address
While an active rental arrangement exists, Renters may state that they practise, operate, teach or provide their services from rooms at Omnia Holistic Centre and may use the premises address for appropriate business and promotional purposes.
Renters must not represent themselves as being employed by Omnia or imply that their professional services are provided by Omnia.
The Omnia name, branding or logo must not be used in a manner that misleadingly suggests an employment relationship, partnership, joint venture, agency or other relationship that does not exist.
When the rental arrangement ends, the Renter must update references to the premises where they would otherwise misleadingly suggest that the Renter continues to operate from Omnia.
26. Data protection and client information
Each Renter is independently responsible for personal information they collect and process in connection with their own clients, patients, students or participants.
The Renter must comply with applicable data protection and confidentiality requirements.
Omnia does not routinely collect, access, manage or store client medical records, treatment records or other professional records on behalf of Renters.
Renters are responsible for appropriately securing their own records, documents and devices.
Omnia's processing of personal information concerning Renters and enquiries is described in the Omnia Holistic Centre Privacy Policy.
27. Serious breach, suspension and termination
Omnia may suspend a Renter's access to the premises or terminate a rental arrangement without the normal notice period where reasonably necessary because of a serious breach of these Terms or the Individual Agreement.
This may include:
serious or repeated non-payment;
unlawful activity;
serious misconduct;
deliberate or significant damage;
serious health or safety breaches;
misuse of keys or access information;
unauthorised subletting or transfer;
failure to maintain required professional insurance;
providing professional services without required qualifications or professional registration; or
conduct creating a material risk to people, property or Omnia.
Where appropriate and proportionate in the circumstances, Omnia may first give the Renter a reasonable opportunity to remedy the breach.
28. Availability of rooms and circumstances outside reasonable control
Omnia will take reasonable steps to make the allocated room available during the Renter's agreed rental period.
There may occasionally be circumstances outside Omnia's reasonable control affecting access to or use of the premises, including utility failures, fire, flooding or water leaks, emergencies, essential repairs, building problems, government restrictions or legal, health or safety requirements.
Where an allocated room cannot be made available, Omnia will take reasonable steps to inform the Renter and, where practicable, discuss an appropriate alternative arrangement.
Any specific provisions concerning payment, credit or alternative booking arrangements in the Individual Agreement will take precedence.
Nothing in this section excludes liability that cannot lawfully be excluded.
29. Responsibility and liability
Omnia is responsible for its own legal obligations in relation to the premises and for matters for which Omnia is legally responsible.
Each Renter is responsible for their own professional and business activities and for the acts and omissions of people for whom they are legally responsible.
The Renter is responsible for claims, loss, damage or injury arising from their professional activities, treatments, advice, teaching, training, equipment, products or other business activities carried out from the rented room, to the extent that the Renter is legally responsible for them.
Omnia is not responsible for the Renter's professional services, treatments, advice, teaching, training, clinical decisions, client outcomes or professional obligations.
The fact that an incident occurs within an allocated room does not, by itself, determine responsibility.
Responsibility will depend upon the cause of the incident and the respective legal obligations of Omnia and the Renter.
Omnia remains responsible for premises-related matters for which it is legally responsible, while the Renter remains responsible for matters arising from their own professional or business activities to the extent that they are legally responsible.
Nothing in these Terms or an Individual Agreement excludes or limits liability where doing so would be unlawful, including liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation.
30. Changes to these Terms
Omnia may update these Terms from time to time to reflect changes in law, regulation, premises arrangements or reasonable operational requirements.
The version applicable to a Renter will be the version incorporated into or otherwise agreed as part of their contractual arrangement, together with any subsequently agreed amendments.
Publication of revised Terms on Omnia's website will not, by itself, override an expressly negotiated provision in an existing Individual Agreement.
Where a material contractual change requires agreement or specific notice, Omnia will provide that agreement or notice as appropriate.
31. Entire agreement and previous arrangements
For new Renters, the Individual Agreement together with these Terms and any documents expressly incorporated into the Individual Agreement form the agreement between Omnia and the Renter concerning the relevant room rental arrangement.
Where an existing Renter signs a replacement Individual Agreement, the replacement agreement should state whether and from what date it supersedes any previous room rental, room hire or licence agreement between the parties.
Any negotiated terms from a previous agreement that are intended to continue must be expressly carried forward into the replacement Individual Agreement.
32. Severability
If any provision of these Terms is found by a court or other competent authority to be invalid, unlawful or unenforceable, that provision will be treated as modified to the minimum extent necessary or, where modification is not possible, removed.
The remaining provisions will continue in effect.
33. No waiver
If Omnia does not immediately enforce a provision of these Terms or an Individual Agreement, this does not mean that Omnia has waived its right to enforce that provision later.
Similarly, agreeing to a particular arrangement or exception for one Renter does not require Omnia to make the same arrangement for another Renter.
34. Governing law and jurisdiction
These Terms, the Individual Agreement and any dispute or claim arising from them are governed by the laws of England and Wales.
The courts of England and Wales will have jurisdiction, subject to any legal rights or requirements that cannot lawfully be excluded.
35. Contact
Questions concerning these Terms or room rental at Omnia should be sent to:
Omnia Holistic Centre
A trading name of Niarisma Limited
16B Essex Road
London N1 8LN
Email: contact@omniaholisticcentre.co.uk